WHISTLE BLOWER POLICY

 

 

 

 

VEDANT ASSET LIMITED

CIN: U74900JH2015PLC003020

Registered Office: 3rd Floor, Gayways House Pee Pee Compound Ranchi Jharkhand 834001, India

Telephone No.: +91- 9304955502 ; E-mail: cs@vedantasset.com

Website: www.vedantasset.com

WHISTLE BLOWER POLICY

 

1.     PREFACE

 

1.1     The Company believes in the conduct of the affairs of its constituents in a fair and transparent manner by adopting highest standards of professionalism, honesty, integrity and ethical behaviour.

 

1.2     Towards this end, the Company has adopted the Vedant Asset Limited Code of Business Conduct and Ethics called “Code of Conduct”, which lays down the principles and standards that should govern the actions of the Company and its employees. Any actual or potential violation of the Code, howsoever insignificant or perceived as such, would be a matter of serious concern for the Company.

 

1.3     Accordingly, this Whistle Blower Policy (“the Policy”) has been formulated with a view to provide a mechanism for employees of the Company to approach the Audit Committee of the Company and protected disclosure to the management instances of unethical behaviour, actual or suspected fraud or violation of the Code of Conduct.

 

1.4     The Policy provides a framework to promote responsible and secure whistle blowing. It protects the Whistle Blower wishing to raise a concern about serious irregularities within the Company.

 

1.5     The Policy neither releases Whistle Blowers from their duty of confidentiality in the course of their work, nor is it to be misused to surface a grievance about a personnel work-related situation.

 

2.     APPLICABILITY

 

2.1       This Policy is applicable to all Directors, Employees and other persons dealing with the Company.

 

2.2       The Protected Disclosure may be areas of concern in respect of the Company covered by this Policy and summarized in paragraph 5.

 

3.     DEFINITIONS

 

3.1       “Disciplinary Action” means any action that can be taken on the completion of / during the investigation proceedings, including but not limited to, a warning, recovery of financial losses incurred by the Company, suspension/ dismissal from the services of the Company or any such action as is deemed to be fit considering the gravity of the matter.

 

3.2       “Employee” means every employee of the Company including the Directors in the whole time employment of the Company.

 

3.3       “Protected Disclosure” means a concern raised by a written communication made in good faith that discloses or demonstrates information that may evidence unethical or improper activity (as described more particularly in Clause 5) with respect to the Company. Protected Disclosures should be factual and not speculative or in the nature of an interpretations/conclusion, and should contain as much specific information as possible to allow for proper assessment of the nature and extent of the concern and the urgency of a preliminary investigative procedure.

 

3.4       “Subject” means a person against or in relation to whom a Protected Disclosure is made or evidence gathered during the course of an investigation.

 

3.5       “Whistle Blower” means an Employee who makes a Protected Disclosure under this Policy.

 

4.     THE GUIDING PRINCIPLES

 

4.1The Company, as a policy, condemns any kind of discrimination, harassment, victimization or any other unfair employment practice being adopted against Whistle Blower. The Company will:

Ø  Ensure that the Whistle Blower and/or the person processing the Protected Disclosure is/are not victimized for doing so;

Ø  Treat victimization of Whistle Blower as a serious matter including initiating Disciplinary Action against person(s) causing or allowing victimization of Whistle Blower;

Ø  Ensure complete confidentiality of identity of Whistle Blower;

Ø  Not attempt to conceal evidence of the Protected Disclosure;

Ø  Take Disciplinary Action for event covered under this Policy (as mentioned in Clause 5) or upon victimizing Whistle Blower or any person processing the Protected Disclosure or if any one destroys or conceals evidence of the Protected Disclosure made/to be made;

Ø  Provide an opportunity of being heard to the persons involved especially to the Subject.

 

5.     COVERAGE OF POLICY

 

5.1The Policy covers malpractices and events which have taken place/ suspected to take place involving:

Ø  An abuse of authority;

Ø  Breach of employment contract;

Ø  Manipulation of company data/records;

Ø  Financial or compliance irregularities, including fraud, or suspected fraud;

Ø  Criminal offence having repercussions on the company or its reputation;